Last updated June 30, 2020
THE RMIS SERVICE
RMIS provides tools to capture information to provide onboarding and/or compliance services, which includes Personal Information (as defined below) about our Client’s carriers, vendors and other service providers (“Providers”) to provide compliance data for our Clients by sharing that information with the Providers’ and RMIS’ mutual customers or potential customers (“Clients”). This data is used by the Client to determine if the Provider meets the Client’s business rules and requirements for working for the Client and the Client’s customers or clients and partners (“End Users”). This data and the RMIS analysis of the data will be used by the Client to determine if the Provider meets their requirements to provide services to the Client or the applicable End User and for them to conduct business together.
CALIFORNIA PRIVACY RIGHTS
Section 1798.83 of the California Civil Code provides that residents of California can obtain certain information about their personal information (as defined under Section 1798.83(e)(6) of the California Civil Code) that companies have shared with third parties for direct marketing purposes during the preceding calendar year, as well as the identity of those third parties. Personal information, as defined under the California Civil Code, includes, but is not limited to, data relating to a living individual who is or can be identified either from the data or from the data in conjunction with other information that is in, or is likely to come into, the possession of the data controller. To request a copy of your personal information maintained by us, please contact us at firstname.lastname@example.org. or 800-400-4924.
CATEGORIES OF INFORMATION COLLECTED
Identifiers (such as contact information, government IDs, cookies, etc.),
Information protected against security breaches (such as your name and financial account, driver’s license, social security number, user name and password),
Protected classification information (like race, gender, ethnicity, etc.),
Internet/electronic activity, geolocation, audio/video data, professional or employment related information
ACCESS TO YOUR PERSONAL INFORMATION AND YOUR RIGHTS
At any point while we are in possession of or processing your Personal Information, you have the following rights:
In the event that RMIS has not taken action with respect to a request to exercise any of your rights listed above, we will provide you with a reason as to why. For example, there may be circumstances when we cannot delete data, such as if you have entered into an agreement with us or a Client, we may need to retain a copy of the agreement, or if you provided a W9 for payment purposes, we may need to retain it for tax purposes.
EXERCISING YOUR RIGHTS
To exercise your rights described above, you may submit a verifiable consumer request to us by:
Requests to access Personal Information can only be made twice within a twelve (12) month period. We will respond within forty-five (45) days of receiving a Personal Information request.
SHARING PERSONAL INFORMATION
In the preceding twelve (12) months, we have not sold any Personal Information to third party marketers and have no plans to do so in the future. Our site allows the sharing of information about Providers and their contact information that is otherwise publicly available through other means or voluntarily disclosed by a Provider, but in a user-friendly format, with RMIS’ Clients. By using RMIS services Providers expressly consent to this.
INFORMATION YOU PROVIDE TO US
RMIS collects Personal Information through the Site at several points.
We (or our service providers) collect information from you when you: (1) register with us on our Sites or otherwise use the services; (2) create a profile with us (the “Profile”), or otherwise sign up for a service or feature; (3) complete a survey or fill out information on our Sites or in response to one of our inquiries or a Client request; (4) communicate with us via third-party social media sites; (5) apply for a job with us; or (6) contact us, or otherwise communicate with us or provide information to us.
When you visit our Sites, we also collect anonymous information such as your IP address or domain name to analyze Site traffic, but this information is not personally identifiable. We will use this information to help diagnose problems with our server, to administer our Sites, or to display the content according to your preferences. Traffic and transaction information may also be shared with business partners and advertisers on an aggregate and anonymous basis.
In some cases, you may provide information to us about another person, such as when you share Site content or use RMIS as a service provider and relay information to RMIS or ask us to inquire about one or more Providers. Examples include when a Provider supplies information to RMIS for a Client or about a Client, when a Provider goes directly on an RMIS Site and provides information, or when a Client supplies information it has about a Provider for account or Profile set up or services or when a person at the Provider supplies information about another person from the Provider or one of the Provider’s representatives. In such cases, you represent that you have the authorization of such person to provide us with or ask us to obtain such information.
We may combine your (and others’) information that we have collected from you (or others) with information we may receive from other sources, such as government websites, insurance companies, address update services and co-promotion partners. By accessing our Sites, you signify your consent to the above collection of your Personal Information.
When you are creating a Profile for the first time on a Site you might supply identifying data (such as an RMIS ID, email address, or government issued ID) that you have previously provided to us in another circumstance (e.g., when onboarding for another Client or requesting another RMIS service), we may recognize that identifying data or other information previously provided and, once you have completed the account set-up process, you may be able to see your contact information already included in your new online Profile. This is happening because we have recognized your identifying data or other previously provided information and, for your convenience, have added your information to your Profile.
If you do not want us to collect your Personal Information, please do not provide it to us. In addition, you can revoke your consent in accordance with the procedures set forth below.
If you receive an email or other correspondence requesting that you provide any sensitive information (including your Site credentials or credit card or other personal information) via email or to a web site that does not seem to be affiliated with the Site, or that otherwise seems suspicious to you, please do not provide such information, and report such request to us at email@example.com or 800-400-4924.
SITE INFORMATION & OTHER INFORMATION COLLECTED AUTOMATICALLY
Site Usage Information includes, but is not limited to: (i) your browser type, device type, carrier (if applicable), device address, operating system, operating system address, IP address and the domain name from where you accessed a Site; (ii) information about your region, continent, country, city, zip code, time zone, and general location; and (iii) information about your browsing activities on and through a Site (also known as “Click Stream” data), such as (a) the date and time you visit one of the Sites, (b) the areas or pages of a Site that you visit, (c) the amount of time you spend viewing a Site or specific areas of a Site, (d) the number of times you return to a Site or a specific area of a Site, (e) the web sites or pages you visited prior to visiting a Site, (f) the websites or pages you visit after you leave a Site; (g) searches you have performed on a Site and on other websites that led you to our Sites; (h) social plug-ins with RMIS you have interacted on our Sites; and (j) other similar Site usage data (collectively, the “Site Usage Information”).
If you provide or connect your third-party account credentials to an account with our Site, some content and/or information in those accounts may be transmitted into your account with us. For example, when you connect with Facebook, we receive and collect your name, email address and profile photo.
COOKIES AND OTHER TRACKING TECHNOLOGIES
We may use third party web analytics services, such as Google Analytics and AWS, to help us track and analyze the use of our Site and to measure the effectiveness of our systems, Site content, and communications.
DO NOT TRACK
We currently do not participate in any “Do Not Track” frameworks that would allow us to respond to signals or other mechanisms from you regarding the collection of your information. We may engage third parties, such as marketing or analytics partners, who may collect information about your online activities over time and across different websites when you use our website. To learn more about browser tracking signals and “Do Not Track,” please visit http://allaboutdnt.org.
We may use the information we collect from and about you for a variety of purposes, including but not limited to as discussed above and the following:
(i) To fulfill requests for services and to keep Providers and Clients informed about Provider Profiles; (ii) to provide you with targeted offers and advertising on and at the Sites; (iii) subject to your communications preferences and, where required by applicable law, subject to your consent, to contact you (via postal mail, email and the like) with promotional materials about us, our products, our services and our events, as well as about select partners (in addition we send transactional emails to you regarding your Profile, our services and our business relationship); (iv) to contact you when necessary or appropriate to discuss your Profile and the services we are providing and to review and improve our customer service, online and offline operations and overall experience; (v) to protect the security or integrity of the Sites and our business; (vi) and otherwise, with your permission or as permitted by law.
We may disclose information we collect (including Site Usage Information and Personal Information) in the following ways to third parties, to the extent permitted by law:
YOUR CHOICES / YOUR PRIVACY RIGHTS
If you would like to opt out of receiving direct marketing mail or promotional emails from us, please contact us at firstname.lastname@example.org or 800-400-4924. Please understand that if you opt out of receiving promotional correspondence from us, we may still contact you in connection with your Profile, relationship, activities, transactions and communications with us.
If you would prefer that we not share your Personal Information with third-party marketers, please contact us at email@example.com or 800-400-4924 and/or click the Do Not Sell My Personal Information link on our website. Please understand that if you do request that we stop sharing your Personal Information with third parties for their direct marketing purposes, such request will only apply as of the date of your request, and we will not be responsible for any communications that you may receive from third parties that received your Personal Information prior to that request. In these cases, please opt out from or contact the third party directly. If you request that we do not share your Personal Information with any third parties at all, then do not use our service, do not provide any Personal Information in a Profile and if you have already done so and later ask that we do not share such information, then we will have no choice but to terminate our services concerning you as a Provider and the applicable Client may decide you are not eligible to be hired or provide services to them since that is the entire reason for engaging RMIS’ services in the first place.
You may withdraw consent at any time by contacting us at firstname.lastname@example.org or 800-400-4924. We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated. Again, if you withdraw consent for processing your Personal Information, we will have no choice but to terminate our services concerning you as a Provider and the applicable Client may decide you are not eligible to be hired or provide services to them since that is the entire reason for engaging RMIS’ services in the first place.
You are responsible for maintaining the confidentiality of your account or Profile credentials, and we strongly recommend that you do not disclose your account or Profile credentials to anyone. We will never ask you for your password in any unsolicited communication. Please notify us immediately of any unauthorized use of your Account credentials or any other suspected breach of security.
The Sites are not directed to children under the age of thirteen (13). If you are under thirteen (13), do not provide your Personal Information on or to the Site. We do not knowingly collect on the Sites any Personal Information from children under thirteen (13). If a parent or guardian becomes aware of his or her child has provided us with Personal Information without their consent, please contact us at: email@example.com or 800-400-4924. Moreover, the CCPA prohibits us from selling any Personal Information of children under the age of 16 without express consent, but in any event we do not under any circumstances sell such Personal Information.
We will process (collect, store and use) the information you provide in a manner compatible with the CCPA. We will endeavor to keep your information accurate and up to date, and not keep it for longer than is necessary. Please be advised that due to the nature of RMIS’ business, RMIS may store certain Provider Personal Information for its Clients indefinitely, particularly if the Provider continues to provide services for a Client over a long period of time. RMIS is also required to retain information in accordance with the law, such as information needed for income tax and audit purposes. Otherwise, we will only process Personal Information for so long as reasonably required to provide the services.
HOW TO FIND OUT PERSONAL INFORMATION HELD BY RMIS
RMIS at your request can confirm what information we hold about you and how it is processed. If RMIS does hold Personal Information about you, you can request the following information:
RMIS accepts the following forms of identification when information on your personal data is requested: Passport or Driver’s License.
GOVERNING LAW/DISPUTE RESOLUTION/ARBITRATION